Personal Assistant


Administrative/Office Support
Job ID: 96014 | Date posted: 2020/02/12

TalentWorld is recruiting a Personal Assistant in Toronto for one of its clients.


The Personal Assistant will be responsible for providing high level and confidential support to the Founder and Managing Partner in both corporate and personal matters.


As primary support to the Founder, the Personal Assistant will manage busy calendars, coordinate complex travel arrangements, and attend to personal matters including mail, coordinating with housekeeping, and arranging for deliveries.


The ideal candidate will be an independent and proactive Executive Assistant with previous experience providing high level Personal Assistant support to a busy executive.

Our client is a highly successful financial firm and they are seeking a resourceful and confident Personal Assistant to join their team.


Personal Assistant Responsibilities:

  • Research, book and arrange personal travel, including transportation services, accommodations, reservations, and preparation of comprehensive itineraries.
  • Organize personal mail and arrange for payments of all personal expenses, preparing expense reports and reconciling accordingly.
  • Plan business functions and events for the Founder’s personal needs, including coordination of guest lists, invitations, catering, etc.
  • Ensure the household is maintained, arranging for house management such as coordinating with housekeeping and chef, as well as delivery of personal possessions.
  • Assist with the preparation and delivery of binders and materials for distribution to Shareholders and Board of Directors.
  • Extensive management and upkeep of personal and business calendars
  • Research and carry out diverse and far-ranging personal requests and ensure ad hoc requests are completed in a timely manner.

Personal Assistant Qualifications:

  • Minimum of 5 years’ experience providing executive and personal support to a senior level Executive required
  • Strong proficiency in Microsoft Outlook, Word, Excel and PowerPoint
  • Ability to work independently and solve conflicts with minimal direction
  • Excellent prioritization skills with the ability to meet deadlines and juggle multiple tasks simultaneously
  • Ability to work effectively with various technology including laptops, tablets, smartphones
  • Strict attention to detail with the initiative and tact to consistently check accuracy and thoroughness
  • Excellent verbal and written communication skills
  • Ability to build and maintain multiple relationships with internal and external stakeholders
  • Ability to demonstrate professionalism and maintain confidentiality when working with highly sensitive information


Employment conditions:

  • Salary: Up to $100,000
  • Location: Downtown Toronto
  • Employment type: Permanent
  • Industry: Finance
  • Perks: Bonus and full benefits

Interested in an Personal Assistant role in Toronto?

Please apply through our career website directly.

About TalentWorld

TalentWorld is an equal-opportunity employer and we are proud to offer jobs in environments where diversity is embraced. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status (race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, disability or any other protected status).


TalentWorld is a full-service recruitment and staffing agency and offers quality contract, temporary, temporary-to-permanent and permanent jobs from some of Canada’s top companies. TalentWorld recruiters know how to match candidates to the right positions in stimulating fields and industries such as: customer service and sales, administrative support, accounting and banking, call center, industrial, logistics and others. Our experienced recruiters will meet all considered candidates to ensure the best match possible. TalentWorld is dedicated to finding the best jobs for our talented candidates.


Accommodations are available upon request to support your participation during all stages of the recruitment process.


Apply now!